A theory among job seekers and recruiters that it's easier to get a job when you already have one. Your employability is much more evident if you are working. The other reason is that your professional networking while you are employed is typically on a higher level than when you are unemployed, according to Andy Teach, former corporate executive and author of "From Graduation to Corporation: The Practical Guide to Climbing the Corporate Ladder One Run at a Time." You should not jeopardize your current job while you search for a new one. In your cover letters, indicate that you are on a confidential job search and make it clear that you are available outside normal business hours or that you require advance notice for interview scheduling.
1. Examine whether your job search could jeopardize your current employment status, particularly if you live in a small community where recruiters and hiring managers are likely to exchange information. That will determine what you should include in your cover letter about confidentiality and it may even mean that you should construct a confidential resume.
2. Identify the person to whom you're writing. Don't send a letter addressed to "Whom it May Concern," if you want to impress the reader. Research professional networking sites to find the name and title of the recruiter or hiring manager. If that fails, call the human resources department and ask for the addressee's name and contact information.
3. Write an introductory paragraph that states your interest in the job, where you saw the posting or advertisement and whether you are including your resume. Also, indicate if you completed an online application process. If you need to keep your job search strictly confidential, you could add after your introduction, "I trust that my interest in this job won't be disclosed as I'm currently employed and recently embarked upon a confidential job search."
4. Compose a second paragraph that briefly describes your work history. Because you are currently employed, use present tense action verbs and, if you're comfortable doing so, disclose the name of your employer. For example, you could write, "My qualifications are perfectly suited to the women's accessories manager role with ABC Store. In addition to an associate degree from City College in retail merchandising, I have been employed by XYZ Boutique for five years, during which time I have implemented significant improvements to the store. For example, I create the visual merchandising for newly arrived jewelry so that customers see firsthand the most stylish accessories for each season. I also provide training and guidance to three full-time employees and mentor employees seeking advancement with the company."
5. Construct your next paragraph using words that describe your core competencies and professional traits. Core competencies include communication, conflict resolution and interpersonal relationship-building skills. Professional traits include dependability, integrity and sound judgment. Use two to three sentences using your knowledge of the company to help you illustrate how your values correspond to the company's values. You can find the organization's core values on its website or printed materials about the firm. Include key words and phrases from the job requirements.
6. Write a final paragraph wherein you say that you appreciate the reader's time and that you are interested in learning more about the job. Importantly, list your availability if you are unable to take calls or respond to emails during normal business hours. Finish your letter with a respectful closing, such as "Kind regards," or "Sincerely yours."
- Stay clear of blind ads during a confidential job search if you're worried about sending your qualifications to an unknown advertiser.
- Refrain from using your work time and your employer's resources to conduct your job search.
- Never use your work email address for receiving personal correspondence, especially correspondence about your job search.
About the Author
Ruth Mayhew began writing in 1985. Her work appears in "The Multi-Generational Workforce in the Health Care Industry" and "Human Resources Managers Appraisal Schemes." Mayhew earned senior professional human resources certification from the Human Resources Certification Institute and holds a Master of Arts in sociology from the University of Missouri-Kansas City.
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Application for internal job positions
Just because you are an internal candidate for a new job in your company doesn't mean you're a shoo-in.
Working within a large organization provides many advantages. One of the pros is that internal job opportunities arise from time to time, so employees don't even have to leave the building to advance their careers.
But it's easy to trip up when applying for an internal job. Why? One of the main problems is that many employees approach internal job offerings too casually. It's important to remember that similar rules and standards are in place when applying for any job, whether inside or outside a company.
Applying from within doesn't always necessarily give you an "in." The bottom line is you're trying to get a new job, and you need to use every professional tactic you can to get it. Follow these tips to help you get in from the inside.
Don't apply for every available position
You'll never be taken seriously if you apply each time a position opens. Clarify your reasons for applying for a specific job. If the opportunity is in a department in which you wish your career to grow, or if the position will allow you to expand your knowledge in a particular area, make it known.
Update your resume
Many internal candidates don't update their resumes, assuming that it's all in the family and the new internal position is merely an extension of their current one. Make sure your resume includes all the achievements you've earned since joining the organization.
Write a customized cover letter
What if you've done work for the manager who needs a new assistant, and he already knows you're terrific? There are still things the manager doesn't know about you. A cover letter should begin, "I appreciate the opportunity to apply for the XYZ position. Let me tell you why I am a good fit for the job."
Sound a bit formal? That's the idea. No matter how often you've talked to the person you're applying to, or how well he may know you, you want to use the application process as an opportunity to show how professional you are. It's quite possible the new potential boss only sees you as Sally, and not as Sally the super assistant, because he doesn't know about your specialized training, the education you're currently pursuing or your past work experience. When writing a cover letter for an internal position, be sure to expand on what makes you such a natural fit for the position: You're already familiar with the company's culture, there would be less onboarding time needed for things like orientation and paperwork, you would adhere to the same high standards that are currently expected of you, you would welcome the opportunity to build upon your success and continue your career at the company, et cetera. At the same time, you want to highlight the skills that would make you a valuable addition to that person's team—just as you would in a resume for an outside company.
Let your current boss know you're applying for the job
While you may not want your current boss to know you're seeking a new opportunity in the company, he will find out quickly if you become a candidate. Bosses don't like to be in the dark about what their employees are up to, so don't keep them there. Be honest about your reasons for applying for another position, and see if he would be willing to put in a good word for you.
Construct an internal support system
If you don't know the manager you're hoping to work for, get other people you know in common to promote you.
Write a thank-you letter after the interview
Remember it's still a job interview, and all the regular courtesies apply, including sending an interview thank-you letter.
Didn't get the job?
Now is a good time to find out why. Try to get some feedback from HR. Turn the rejection into an opportunity by getting whatever skills you need so that the next time you apply for a similar job, you'll be the winning candidate.
In the meantime, you should look for jobs outside of your current company. you can start by joining Monster today. As a member, you can get upload your resume, so recruiters, searching our database every day, can find good job candidates just like you.